Headshots
How Often Should Companies Update Employee Headshots?
Decide when to update corporate headshots after hiring, leadership changes, rebranding, office moves, or inconsistent photo standards.
Headshots do not expire on a schedule, but there are moments when an old one becomes a problem: a rebrand, a promotion, a press mention, or a visible change in how someone looks.
Update when the person no longer looks current
A portrait should help colleagues, clients, media, and event organizers recognize the person. Major appearance changes are a clear reason to replace it.
Update when the company system changes
A rebrand, new website, different background, office move, or new crop standard may make otherwise good portraits incompatible with current materials.
Add new hires on a schedule
Monthly or quarterly sessions work for growing teams. Smaller organizations may attach updates to company meetings or leadership days when people are already together.
Watch for role changes
New executives, board appointments, spokesperson roles, and major promotions often create immediate press, proposal, and speaker needs.
Keep the standard documented
Save reference files and setup notes so additions match. A reliable update system prevents a complete reshoot every time the team changes.
A rhythm that works
Most companies do well with a full session every couple of years and a short catch-up session for new hires a few times a year. The catch-up sessions are the part that actually keeps a team page current.
Related guide: How to Plan an On-Site Corporate Headshot Day.
Related guide: What Are Corporate Headshots Actually Used For?.
Related service: on-site headshots and executive portraits.
